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This form is used to request a reservation of one of the City owned Facilities. Events can be book up to 6 months in advance, and no later than 2 weeks prior to the event. The applications are processed in the order received during normal Business hours. Once the Application has been received and processed by City staff, an E-Invoice will be generated sent to the e-mail address provided, and must be paid by the date specified in the invoice. All facility rental fees, deposits, and copies of insurance and security must be submitted two weeks prior to the event or the event will be canceled and the application and Rental fees will be retained . This electronic application is for placing a temporary hold on a date and time, and the event will not be reserved until the application is reviewed and official notice is given and any required fees are submitted. The City reserves the right to remove any request from the schedule if the application fees are not submitted within 2 weeks of the electronic application.
All users must abide by the code of regulations specified in Adelanto Municipal Code 9.35.040. Any Violation to these policies will result in termination of the reservation, removal from the site, and potential criminal or legal actions. Access to all restroom facilities after City Hours of operation and use of any City owned field lighting or sound systems must be arranged with the staff prior to the event. Access to these facilities may require an additional deposit or increased insurance coverage requirements.
No bounce houses are permitted at a City park.
In the case of an emergency or for reasons beyond the City's Control, the City reserves the right to cancel the scheduled activities prior the the scheduled use without liability. Refunds will be made if cancellations by the City are necessary.
Cancellations of events by the applicant must be done by submitting a written request 30 day prior to the event in order to receive a full refund. Any cancellations made within 30 days of the event will receive only the cleaning deposit back.
The applicant agrees to be: 1. financially responsible for any costs incurred by the City for damages to City property; 2. financially responsible to reimburse the City for any reasonable attorney fees to enforce the provisions of any contract that is issued for the activity described in the application; 3. forfeit all fees and deposits as partial compensation to the City for any costs associated with the enforcement of the provisions of the application or reservation; 4. forfeit all fees and deposits if it is determined that false information is provided on the application; 5. financially be responsible for any City costs that exceed fees and deposits already collected by the City for enforcement of provisions related to this application.
The applicant agrees to fully indemnify, defend, and save harmless, the City of Adelanto, its officers, agents, employees, and volunteers from and against all actions, damages, costs, liability, claims, losses, judgments, penalties, and expenses of every type and description, including but not limited to, any fees and or costs reasonably incurred in enforcing this provision, to the extent that such liabilities are caused by or result from any negligent act or omission or willful misconduct of the applicant in its connection with the use of the City Facilities.
All debris and trash must be removed from the permitted site immediately after said activity. Failure to do so will constitute a forfeiture of the cleaning deposit and any expenses beyond the deposit will be the responsibility of the applicant.
All complaints and Concerns must be reported within 96 hours of the field use, All requests for refunds beyond the deposit submitted after 96 hours will not be honored.
If any information on the application is found to be false, or the conduct of the gathering is not as described in the application or against any laws, codes or regulations the contract becomes null and void and any further activity within the facility will immediately cease.
I certify that I have read the above statements and agree to follow all policies for the use of the facility and the information that I provided is true and correct.
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